Edit an Inspection

Modify answers on a completed inspection when corrections are needed. Managers and supervisors can edit inspections to fix errors or update responses based on new information.

Before You Start

• You need Manager or Supervisor permissions
• Operators cannot edit completed inspections — only view them
• The inspection must already be completed

Steps

Step 1: Find the inspection

1. Click Inspections in the left navigation bar
2. Browse the list of completed inspections
3. Use search or filters to find the specific inspection
4. Click on the inspection card to open the detail view

[Screenshot: Inspections list with completed inspections visible]

Step 2: Open edit mode

1. In the inspection detail view, click Edit
2. The inspection becomes editable

[Screenshot: Inspection detail view with Edit button highlighted]

Step 3: Modify answers

1. Navigate to the question you need to change
2. Update the answer as needed
3. Repeat for any other questions requiring changes

You can modify:

• Selection answers (Yes/No, single choice, multiple choice)
• Text responses
• Numeric values
• Date and time entries

[GIF: Changing an answer on a completed inspection]

Step 4: Save changes

1. Review your modifications
2. Click Submit to save

All changes are recorded in the inspection's activity history.

What Gets Tracked

When you edit an inspection, the system records:

• Who made the edit
• When the edit was made
• The inspection's activity history shows all modifications

This maintains traceability and accountability for audit purposes.

[Screenshot: Activity history showing an edit with user and timestamp]

When to Edit an Inspection

Common reasons to edit a completed inspection:

Scenario	Example
Data entry error	Operator selected wrong answer by mistake
New information	Additional findings discovered after completion
Clarification needed	Response needs more detail for compliance
Supervisor review	Correction after quality review identifies discrepancy

Who Can Edit

Role	Can Edit
Operator	No — can only view their completed inspections
Supervisor	Yes — can edit inspections
Manager	Yes — can edit inspections
Administrator	Yes — can edit inspections

Tips

• Add a comment explaining why you made the change for transparency
• Edit promptly when errors are discovered
• Review the activity history if you need to understand what was changed
• For significant changes, consider whether a new inspection should be conducted instead
• Maintain proper documentation practices for audit readiness