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Use QR Codes for Locations

Every location in Zeltask generates a unique QR code for quick access from the field. Teams can scan QR codes to create tickets, start actions, view assets, or access location information — all directly from the physical space.

Why Use Location QR Codes​

  • Immediate action: Report issues or create tasks on the spot
  • No searching: Access location information without navigating menus
  • Field verification: Confirm you're at the correct location
  • Asset visibility: See all equipment at a location instantly
  • Reduced errors: Tickets and actions are automatically linked to the correct location

Find a Location's QR Code​

  1. Open the Locations module
  2. Select the location
  3. In the detail view, locate the QR Code section
  4. The QR code is displayed and ready to use

[Screenshot: Location detail view with QR code section highlighted]

Download or Print QR Codes​

To use QR codes in the physical environment:

  1. Open the location's detail view
  2. Locate the QR code
  3. Click Download or Print
  4. Print the QR code on a label or sign
  5. Place it at the physical location

[Screenshot: QR code download/print options]

Placement Recommendations​

  • Post near the entrance of the area
  • Place at eye level where it's easily visible
  • Use durable, weather-resistant materials in harsh environments
  • Consider laminated signs for areas that get cleaned frequently
  • Include the location name alongside the QR code for reference

Scan a QR Code​

Using Your Phone's Camera​

  1. Open your phone's camera app
  2. Point it at the QR code
  3. Tap the notification or link that appears
  4. The location menu opens in Zeltask

Using the Zeltask Mobile App​

  1. Open the Zeltask app
  2. Tap the Scan or QR icon
  3. Point your camera at the QR code
  4. The location menu opens automatically

[GIF: Scanning a location QR code with a mobile phone]

Actions Available After Scanning​

When you scan a location's QR code, a menu appears with these options:

Create a Ticket​

Report an issue or incident at this location:

  1. Select Create Ticket
  2. Fill in the ticket details (name, description, priority, etc.)
  3. The location is automatically linked
  4. Submit the ticket

Use for: Reporting hazards, incidents, equipment issues, or any situation requiring attention.

[Screenshot: Ticket creation form from QR scan with location pre-filled]

Create an Action​

Start an operational task at this location:

  1. Select Create Action
  2. Fill in the action details (title, description, assignment, etc.)
  3. The location is automatically linked
  4. Submit the action

Use for: Immediate tasks like cleaning, repairs, or follow-up work.

[Screenshot: Action creation form from QR scan with location pre-filled]

View Assets​

See all equipment registered at this location:

  1. Select View Assets
  2. Browse the list of assets assigned to this location
  3. Click on any asset for more details

Use for: Equipment verification, maintenance rounds, or finding asset information.

[Screenshot: Assets list for a location accessed via QR scan]

View Location Details​

Access the full location information:

  1. Select View Details
  2. The location's detail view opens
  3. See description, media, documents, and comments

Use for: Reviewing location information, checking procedures, or reading team comments.

Use Cases​

Incident Reporting​

When an operator discovers a safety hazard:

  1. Scan the location QR code
  2. Create a ticket with details and photos
  3. The right team is notified immediately

Maintenance Rounds​

During equipment checks:

  1. Scan the QR code at each location
  2. View assets to verify what should be there
  3. Create actions for any issues found

Quality Inspections​

During audits:

  1. Scan to confirm you're at the correct location
  2. Access location documents and procedures
  3. Document findings through comments or tickets

Tips​

  • Print and post QR codes at all key locations
  • Train frontline teams on how to scan and use the options
  • Use "Create Ticket" for issues requiring follow-up
  • Use "Create Action" for immediate operational tasks
  • Check "View Assets" to verify equipment during rounds
  • Replace damaged or faded QR code signs promptly