Skip to main content

Use QR Codes for Assets

Every asset in Zeltask automatically generates a QR code for quick identification in the field. Technicians can scan QR codes with their mobile devices to instantly access asset information, log downtime, or create work orders.

Why Use QR Codes​

  • Quick access: Open asset details without searching
  • Field identification: Identify equipment on the plant floor instantly
  • Reduce errors: Ensure you're working with the correct asset
  • Mobile-friendly: Works with any smartphone camera
  • No training required: Simple scan-and-go workflow

How QR Codes Work​

  1. Each asset generates a unique QR code automatically when created
  2. The QR code links directly to the asset's detail page in Zeltask
  3. Scanning the code opens the asset in the Zeltask mobile app or web browser
  4. From there, users can view information, add comments, or create actions

Find an Asset's QR Code​

  1. Open the Assets module
  2. Select the asset
  3. In the detail view, locate the QR Code section
  4. The QR code is displayed and ready for use

[Screenshot: Asset detail view with QR code section highlighted]

Download or Print QR Codes​

To use QR codes on physical equipment:

  1. Open the asset's detail view
  2. Locate the QR code
  3. Click Download or Print
  4. Print the QR code on a label or tag
  5. Attach it to the physical equipment

[Screenshot: QR code download/print options]

Label Recommendations​

  • Use durable, weather-resistant labels for harsh environments
  • Place labels where they're visible but protected from damage
  • Consider laminated tags for equipment that gets cleaned frequently
  • Include the asset name alongside the QR code for manual reference

Scan a QR Code​

Using the Zeltask Mobile App​

  1. Open the Zeltask app on your mobile device
  2. Tap the Scan or QR icon
  3. Point your camera at the QR code
  4. The asset detail page opens automatically

[GIF: Scanning QR code with Zeltask mobile app]

Using Your Phone's Camera​

  1. Open your phone's camera app
  2. Point it at the QR code
  3. Tap the notification or link that appears
  4. The asset opens in your mobile browser or the Zeltask app

What You Can Do After Scanning​

Once you've scanned an asset's QR code, you can:

ActionDescription
View detailsSee all asset information, documents, and history
Add a commentLeave notes or observations
Create an actionStart a work order linked to the asset
Log downtimeRecord that the asset is offline
View historyCheck past maintenance and status changes

Use Cases​

Maintenance Rounds​

Technicians scan QR codes during inspections to:

  • Confirm they're at the correct equipment
  • Log observations directly to the asset
  • Create follow-up actions if issues are found

Reactive Repairs​

When responding to a breakdown:

  • Scan the QR code to immediately access asset history
  • See past issues and repairs
  • View linked spare parts and documentation
  • Create a reactive action on the spot

Audits and Inspections​

During compliance audits:

  • Scan to show complete asset history
  • Access maintenance records instantly
  • Demonstrate traceability to auditors

Tips​

  • Print QR codes for all critical assets
  • Place labels at eye level when possible
  • Test scanned codes to ensure they work before widespread deployment
  • Replace damaged or faded labels promptly
  • Train frontline teams on how to scan and use QR codes
  • Consider color-coded labels by asset type or area