What Are Inspections?
An inspection is a structured checklist that frontline teams execute to verify conditions, document compliance, and identify issues in real time.
Why It Matters
Manufacturing operations depend on consistent verification of quality, safety, and equipment conditions. Paper checklists get lost, lack traceability, and make it difficult to spot trends or prove compliance during audits. Digital inspections in Zeltask ensure every check is documented, timestamped, and linked to the people, assets, and locations involved.
How It Works in Zeltask
Inspections in Zeltask are based on templates created by managers or administrators. A template defines the questions, sections, and conditions for each inspection type — such as a pre-shift safety check, HACCP verification, or equipment condition inspection.
When an operator executes an inspection, they work through the template questions on their mobile device or computer. Based on their answers, the system can trigger automatic actions:
- Notifications sent to supervisors or teams
- Corrective actions created and assigned immediately
- Evidence requirements prompting photo or video uploads
Once completed, the inspection record is saved with full traceability: who executed it, when, what answers were given, and any comments or evidence attached.
Managers and supervisors can schedule inspections to recur daily, weekly, monthly, or on custom intervals, ensuring nothing is missed.
User Views
The Inspections module displays different capabilities based on user role:
| Role | What You See | What You Can Do |
|---|---|---|
| Operators | Your executed and scheduled inspections | Execute inspections, view reports, add comments |
| Managers / Supervisors | All inspections across teams | Execute, edit, schedule inspections for others, view all reports |
This role-based approach ensures operators focus on execution while supervisors maintain oversight and scheduling control.
Key Points
- Inspections are executed from pre-built templates — operators focus on answering, not on template design
- Every inspection is linked to the operator, timestamp, location, and related assets for full traceability
- Conditions in templates can trigger notifications, actions, or evidence requirements based on answers
- Managers can schedule recurring inspections and assign them to users or teams
- Completed inspections provide audit-ready documentation accessible anytime
- Managers can edit completed inspections if corrections are needed